Features & Functions

Certifications & skills management software

Supports day-to-day planning and strategic task allocation and strengthens your position in tenders, where strong CVs win projects.

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Digital competency management

Structure your organisation’s competencies

File management

GDPR-compliant handling

Store personal documents containing sensitive information securely in Orbit. With GDPR tagging on documents, our approach to file management supports any compliance strategy.

Dashboard

Certification renewal

Get a clear overview of upcoming competency renewals with a dashboard in Orbit. Plan ahead, avoid bottlenecks, and ensure the right qualifications are always in place. No more budget surprises or expired certificates blocking execution.

Notifications

No more expired certifications

Set up notifications for specific certifications, vaccinations, or competencies to remind employees and HR when it’s time for renewal. That way, you avoid missed training opportunities or situations where someone is unable to carry out planned work.

Orbit app

Certificates in your back pocket

With the Orbit app, you can store all your certificates and documentation digitally – ready to show when requested on site, on the railway, or while travelling.

Where competency data creates value

Ressource management: Avoid assigning someone to a task without the necessary certifications or vaccinations required to carry it out.
Proposal CVs: When bidding for a contract, it is essential to document that your team has the competencies needed to deliver the project.
Employee development: Gain an overview of competencies across the organisation. That way, you will know whether there is a need for further training or new hires.
Performance reviews: With a clear view of what each person can and cannot do, performance reviews become more focused – you will know what to develop and what is already working.

Even more features for competency management

- Competency Library
  Create a complete library of certificates, vaccinations, courses, and educational records. Link competencies to specific profiles, set expiry dates, and attach relevant documentation.
- Courses without expiry
  Register and store courses that do not expire, such as internal training or e-learning modules. This gives a comprehensive view of each employee’s knowledge and engagement.
- Key Qualifications
  Add employees’ key competencies and specify their skill levels – for example, Revit, project management, or risk management. Skill levels can be used as a basis for evaluation, development plans, and project matching.
- Handling physical proof
  PDFs, ID card images and similar documents are always available to all relevant stakeholders. This not only keeps everyone informed – it also helps streamline project execution.
- Courses with expiry
  Track courses with expiry dates – such as safety or compliance training – automatically. Orbit sends timely notifications, so you always know when renewals are needed and who they apply to.
- HR documents
  Store key documents like passports, driving licences, and contracts in one secure, structured, access-controlled place. Ensure compliance, clarity, and quick access when needed.
- Education
  Register employees’ educational backgrounds – both short and long programmes – for a complete view of each individual’s foundation. This supports both project planning and long-term development.
- Health certificates and vaccinations
  Store and manage health certificates and vaccination records in Orbit – for example, where employees work with wastewater or require special site access. You will always know who has what, and when it expires.

"Orbit allowed Istak to utilize and organize its employee's competencies inside the company. It saves our managers and the HR department tremendous time searching for employees within the company with the right competencies for upcoming tasks."
Elva Katrín Biering Elíasdóttir
HR Specialist at Istak