Bidding & Qualifications
CV & Reference Management
Employee profiles and references based on dynamic data processing. Ready to add into your proposal material and increase your winning chances.
Functions
Create better proposal material – efficiently
Project data
Convert and structure your projects
Create references and update CVs using core data generated during project execution. Enrich the data with tailored descriptions, additional relevant information, and visual material. Your reference is now ready to use, and your CVs are up to date.
Search engine
Find CVs and references - efficiently
Use filters or free text search and let Orbit present you with relevant profiles and projects, ready to be exported into CVs and references for your proposal.

Export
Predefined templates
Export data from Orbit directly into your custom-designed template. After export, you can make final adjustments to tailor the material specifically to the tender requirements. Orbit supports export to .docx, .pptx, and .xlsx formats.
Generative AI
Translation, proofreading, and adaptation of your content
You can now efficiently produce first drafts and use your professional expertise to tailor the communication, making your material even more relevant to the reader. Connect your database to your own language model and gain an assistant that translates, adapts, and proofreads your content before exporting it to your custom design template.
Even more features for your CV and reference library
Manage variations
Use variations to tailor the messaging in your proposal material. For example, highlight specific fields, deliverables, and competencies – or use AI to adapt the content to strategic focus areas such as sustainability and climate, delivery speed, and more.
Hosted in the EU
You get your own EU-based server, dedicated exclusively to your Orbit solution. This is your guarantee that no one else can access your business data.
Language versioning
Translate and store multiple language versions of the same references and CVs. All versions are structured and saved in relation to one another, making it easy for you to locate and work with your content.
Competency management
For each employee, Orbit can manage their courses and certifications. Expiry dates and planned renewals are also tracked, and physical proof – such as images or PDF documents – can be stored in the system.
Standardised workflows
A consistent approach to data management prevents discrepancies in core data and helps ensure high-quality CVs and references. Implement standardised workflows to keep your library continuously updated with project descriptions from relevant key personnel.
Adjust data before export
Select which data to include before exporting CVs and references. For example, you might choose to highlight specific skills or project experience when preparing a CV. You can also remove particular details that you do not want shown in a reference, such as financial figures.
Image database
Images used in CVs and references can be managed via an integrated image database, where each image can be tagged with metadata. It is also possible to indicate whether an image may contain GDPR-sensitive content.
Furthermore, a full viewing and editing log is maintained for all images, allowing you to see who has viewed and/or edited a given image.
Stay GDPR-compliant
Simplified data cleansing with automated workflows and connected data points – so you only need to delete a profile in one place.
Configurable to suit your needs
No two Orbit solutions are the same. Enable or disable data fields to ensure you only see what you actually need. This gives you the optimal overview when completing data for your CVs and references.
Orbit on mobile
The app allows you to add roles and role descriptions to a project experience on a CV without the need to access the entire document.
You can also view your own or others’ courses, certifications, and credentials directly in the app, meaning your documentation is always in your pocket.
Naturally, the app includes full access control, ensuring that certificates and credentials are only visible to authorised users.
Access control
All parts of Orbit are access-controlled, allowing you to define which features each employee can access, as well as which information on, for example, CVs or references, different employee groups are permitted to view.
For instance, financial figures related to projects may be restricted to a select few, or training certificates may be classified as personal data and therefore only accessible to designated employees.
Connect and collect from your prefered data source
Your CVs and references rely on a data source. By integrating your CV and reference system into the organisation's IT landscape, you have the opportunity to gather master data from various systems. For instance, employee data from HR and project data from your ERP or project management platform.
The integration saves you a lot of work, while ensuring that facts are up-to-date and consistent across CVs and references. With a streamlined data foundation, you free up capacity to produce a winning proposal.

See why others choose Orbit for CV- & Reference Management
"Orbit makes it easy and efficient for us to update and maintain our CVs – a task that was previously both time-consuming and overwhelming. The integration with our ERP system allows us to quickly retrieve relevant data, saving us from many manual processes. I would also like to highlight the excellent service and guidance we receive from Orbit – Anders and the team are always ready with prompt and knowledgeable support."
Christina SøndergaardHead of Bids at Envidan A/S"We have used Orbit for 10 years now – and that will not change. Thank you for your innovative approach and for keeping up with market demands."
Rikke Thøgersen BøttkerProject Manager and System Owner at Artelia Denmark
"For us, Orbit is an indispensable database that helps us keep track of references and competencies across our various locations in Denmark, Norway, and Sweden. Orbit provides a clear and user-friendly system where all our employees directly contribute and continually enhance the quality of our data."
Kathrine Hegner StærmosePartner, Architect MAA at AART Architects"We chose to use Orbit for both CRM and for managing projects and CVs in our consultancy. It provides us with a tool for secure data storage and simple, intuitive workflows – along with genuinely great and friendly service from the team in Aarhus."
Nina JensenFounder of teqLink
”Orbit is a brilliant tool for connecting references and CVs. In the bidding department, we can quickly obtain relevant CVs and references by searching the different competences and field categories”
Svend Émile TybjergHead of Bids, WSP Denmark"Orbit has been instrumental in helping us to upgrade and align our CVs. Today, there is a direct connection between our references and the CVs of our employees, which is very helpful in our daily work."
Line SpangsmarkArchitect and PQ Manager at Erik Arkitekter
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Do you need to organise your CVs and references in a central library?
Give us a call or fill out the form, and you will soon be on your way to structuring your library in Orbit.

Anders Dyrholm
- Phone
- +45 29 87 88 72
- and@orbit.online